2025-2026 School Year PTA Elections are almost here!
Each year as 5th grade families move to middle school our PTA loses many members. It is up to the remaining TK-4th grade families to become involved so that our program can continue year to year. Each year, elections are held for all board positions.
**No experience necessary. All members will be trained in their role.**
PTA Board Positions
These positions are steadfast and the job descriptions are less flexible (for more flexible positions see "chair positions" below). The positions of President, Secretary, and Treasurer must be filled in order for our PTA to maintain "active" status from year to year.
President
• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success
• Monthly meeting agenda sent before the meeting and leads the meetings
• Time commitment: 10 - 20 hours per month
Secretary
• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term
• In charge of monitoring email account, sending accordingly and following up
• Time commitment: 5-10 hours per month
Treasurer
• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates
• Time commitment: 5-10 hours per month
VP Communication
• Runs social media, newsletter, bulletin board
• Connect families and schools, encourage parent participation
• Market the value and accomplishments of PTA
• Promote joining PTA and work closely with membership VP
• Foster cooperation with the school
• Publicizes family engagement activities and events using newsletters, website, social media 2 social media posts a week
• Maintain newsletter weekly
• Time commitment: 5 - 10 hours per month
VP Ways/Means (Fundraising)
• Plan and organize fundraising activities
• Focuses on raising the amount of funds needed to meet the unit’s budget
• Presents reports on proposed fundraising activities at board and association meetings for approval
Put together committees for events and monitor success
• Time commitment: 5-10 hours per month, could be more during event time
VP Membership
• Plan the annual membership campaign
• Responsible for creating and implementing a membership plan
• Promoting membership throughout the year
• Providing membership reports at PTA board and association meetings
• Collecting dues and distributing membership cards
• Working with front office to welcome all new families
• Time commitment: 5 hours per month, could be more in the beginning of school year
PTA Chair Positions
These positions are flexible and just suggestions! They are based on the skills that members bring and the current needs of the students and families of Breeze Hill. If you have a skill you can share feel free to suggest how your skills could help!
Community Engagement
• Plans and organizes family engagement outreach, programs, and activities for the school
year
• Publicizes family engagement activities and events using newsletters, website, social
media, and backpack express
• Works with committee and other chairs to plan and organize programs for the school
year
• Collaborates with principal, PTA president, other committee chairs and campus
student groups to coordinate, plan and implement programs
• Develops annual program calendar and presents it at PTA association meeting for
adoption
• Publicizes approved program calendar using newsletters, website, social networks, and
school handbook
• Oversees and delegates volunteer recruitment for implementing and running programs
Community Outreach
• Understand and embrace the uniqueness of all individuals
• Identify and break down barriers that impede children from learning, or families from
their full involvement in their children’s education
• Create and work together on common goals that focus directly on the needs of the
community
• Include in our active membership a representation of all stakeholders including families
from the multitude of ethnic, cultural, religious, economic and social backgrounds
residing in the community
Education
• Identify and gather information important to education and the community
• Become acquainted with the school staff, school district staff, and decision makers/policymakers, such as members of the site council and/or school board
• Assist and/or accompany the PTA president when meeting with decision makers/policymakers regarding education
• Inform and educate the PTA membership through programs, conferences and
workshops, projects and newsletters, and also inform parents how they can gain access
to additional resources
• Regularly attend school board meetings, gathering information to be shared with the
membership
• Encourage participation on school advisory groups, school site councils, or fact-finding/study committees; provide meaningful and valuable contributions
Classroom Liaison
• Works with teacher(s) and parents/guardians, as a parent contact and liaison, to build
stronger family-school partnerships for a classroom or grade level
• Encourages easy, two-way communication between teacher(s) and parents on what’s
happening in the classroom to support student success
• Collaborates with the teacher(s) to identify how parents can assist with classroom
activities
• Recruits parent volunteers and delegates volunteer assignments for a classroom or
grade level
• Helps to promote PTA goals, membership and activities on campus
Volunteer Coordinator
• Works with the PTA president, principal, and teachers to coordinate volunteer
assignments at the school to support student success
• Collaborates with other PTA board members, teachers, and administrators to assess and
identify how parents/guardians and community members can get more involved at
school as volunteers
• Oversees volunteer recruitment, training, and assignments
• Promotes PTA goals, membership, and activities
Breeze Hill PTA Mission Statement:
Breeze Hill Elementary Parent Teacher Association (PTA) is dedicated to the national PTA motto: Every child, one voice. We strive to create a community with strong families, education and personal success, and enjoyment! We fundraise for various programs such as ice cream socials and family nights, events like the fall festival and dances, and specific Breeze Hill needs involving parent engagement and meeting classroom needs. Please join the Breeze Hill PTA! Your membership will allow us to continue to serve the Breeze Hill community!
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